Submit a Course Reserves request

What are Course Reserves?

Course reserves are items — including books, journals, articles, and A/V material — that faculty members choose to support the educational goals of their classes each semester. These items are kept behind the front desk of the library and are available for short loan periods so that all students have equal access to these important, supplementary class materials.

General Reserve Information

Questions and concerns regarding reserve and copyright information may be directed to

  • Items may be placed on reserve in the library by faculty. These items are held at the circulation desk.
  • Professors may elect to make items available for use in the library for two hours, or overnight, or on a two-night basis. Items on overnight or two-night reserve may be checked out of the library by students.
  • Please allow two business days for processing a request.
  • While the library exercises care with regard to materials placed on reserve, we are not responsible for instructor-owned items that are damaged, lost, or stolen.
  • After final exams, all reserve items will be removed. If instructor-owned, the items will be available for pickup in the library.
  • Required textbooks may not be placed on reserve.
  • Consumable items (worksheet books, study guides, and test guides) may not be placed on reserve.

Copyright Information

We have adopted guidelines for copyrighted material placed on reserve. In determining whether a particular instance of copying could be considered as a “fair use” of a copyrighted work, the library will consider four factors:

  1. the purpose and character of the use.
  2. the nature of the copyrighted work.
  3. the amount and substantiality of the portion taken.
  4. the effect of the use upon the potential market.

The library will work with faculty to determine an effective solution that is within the guidelines if we perceive a potential violation of Fair Use. The library reserves the right to refuse items if it is believed to be a violation of Fair Use of a copyrighted work.

The basic guidelines for all materials are:

  • Materials placed on reserve should be owned by the Brenau Trustee Library or the instructors.
  • One copy of an item per 15 students in the class may be placed on reserve.
  • In accordance with Fair Use guidelines, items will not be allowed to remain on reserve for consecutive semesters.
  • If the library is given a personal copy of an item to be placed on reserve when there is a library-owned copy available, the library copy may be reserved and the personal copy returned to its owner.

The basic guidelines for BOOKS are:

  • Books owned by the Brenau Trustee Library or the instructor may be placed on reserve.

The basic guidelines for all MEDIA are:

  • Original media materials with copyright information may be placed on reserve.
  • Media materials that have been personally reproduced from original copyrighted material may not be placed on reserve.
  • Videos and DVDs rented from stores such as Blockbuster or Netflix may not be placed on reserve.

The basic guidelines for PHOTOCOPIES and REPRINTS are:

  • Entire journal issues may not be placed on reserve.
  • A maximum of one article per journal issue is within guidelines.
  • For prose, a work may be copied in its entirety if it is less than 2500 words in length. If the work is longer, the copied excerpts should not exceed 1000 words, or 10% of the work, whichever is less.
  • Pages placed on reserve may not exceed 10% of the total work.
  • Photocopies must have complete citation information (author, title, publisher, journal name, publication date or date if journal issue, volume number if applicable, and page numbers) to be processed.
  • To keep a photocopy on reserve for longer than one term, the instructor must obtain written permission from the publisher, and must provide a copy of that permission to the library.

The basic guidelines for LECTURE COPIES are:

  • Copies of the instructor’s own lecture presentations may be placed on reserve.
  • Instructors are responsible for ensuring the material presented in the lectures is copyright-compliant.